Code of Professional Conduct ─ ICM Member

◙ The Institute of Construction Management [ICM] set a Code of Professional Conduct (hereinafter referred to as the Code) to be followed by its members.

◙ Failure to comply with the provisions of the Code may result in disciplinary proceedings, or be taken into account in any disciplinary proceedings, before ICM’s Disciplinary Panel.

◙ The Code provides the basis for ICM’s expectation of all members’ professional behaviour and conduct as well as forming the foundation for considerations by the Disciplinary Panel when conducting inquiry hearings dealing with complaints against members’ professional competence, conduct or compliance with mandatory requirements.

◙ The Code may also be used by ICM, and where convened any Disciplinary Panel, when inquiring into apparent breaches by members of the membership contract.

◙ The Code should be read in conjunction with the ICM Framework of Ethical Professionalism which sets out a non-exhaustive set of common matters that Construction Managers should consider and to which they should apply themselves in meeting the mandatory requirements and professional standards.

◙ To justify disciplinary proceedings any breach of the Code must be material, that is to say that it must be relevant to one or more of the mandatory requirements or professional standards set out below.

◙ Whilst consideration may be given to the content of the Framework of Ethical Professionalism, failure to follow that guidance does not automatically indicate a breach of the Code and the decision as to whether such a breach has occurred will rest with the relevant ICM Disciplinary Panel.

◙ Where there is any conflict between any relevant and enforceable locally applicable laws and/or statutory provisions and this Code, members should comply with this Code to the maximum extent possible, but without contravening those laws and/or provisions.

Code of Professional Conduct ─ ICM Director

◙ All as ICM Member as above + full observance of and total compliance with current Company Act

[Link to Companies Act 2006 : Chapter 2 : General duties of directors]

Mandatory Requirements

The Code sets out the following mandatory requirements with which all Members and Directors must comply:

(a) Having achieved such qualifications and experience as ICM shall require for admission to its Fellowship and Membership, members shall undertake such Continuing Professional Development (CPD) as ICM shall require at any particular point in time to ensure that they maintain their professional competence, and must on request and within a reasonable time produce such evidence as may be required of them to demonstrate compliance with ICM’s CPD requirements

(b) They shall perform their professional duties with such professionalism and to such professional standards as ICM may reasonably expected in Construction Management and be mindful of the Guide to Ethical Professionalism

(c) As soon as practicable after they become aware of any possible failure to have complied with the requirements of this Code in any professional circumstances they shall notify in writing and seek the advice of ICM. In any event they shall notify ICM in writing within 14 days if they (or the business they operate) have:

i. Been convicted of a relevant criminal offence

ii. Been subject to disciplinary sanction by another professional institute

iii. Received an adverse civil court judgment

iv. become insolvent; or

v. Been disqualified as a Company Director or Charity Trustee.

For the purposes of this subsection, the following definitions apply:

“Relevant criminal offence” – means any offence (including a civil offence) involving dishonesty of any kind; any other offence for which a court may impose a custodial sentence (whether the court imposed such a sentence or not); and where “convicted” – includes acceptance of a formal caution for the offence.

“Become insolvent” – means any one or more of the following:

i. is deemed either unable to pay his or her debts or as having no reasonable prospect of so doing, in either case, within the meaning of section 268 of the Insolvency Act 1986 or (being a partnership) has any partner to whom this applies

ii. commences negotiations with all or any class of its creditors with a view to rescheduling any of his or her debts, or makes a proposal for or enters into any compromise or arrangement with his or her creditors

iii. is the subject of a bankruptcy petition or order

iv. a creditor or encumbrancer of the member attaches or takes possession of, or a distress, execution, sequestration or other such process is levied or enforced on or sued against, the whole or any part of the members assets and such attachment or process is not discharged within ten Business Days; or

v. any event occurs, or proceedings taken, in any jurisdiction to which the member may be subject that has an effect equivalent or similar to any of the events mentioned in Paragraphs (i) to (iv) above (inclusive).

“Disciplinary sanction” – means any action taken against the member constituting a rebuke, reprimand, warning, caution, penalty, fine, imposition of restrictive conditions on membership, suspension of membership for any period, and/or termination of membership.

“Institute, Association or body” – means any organisation, institution, association, academy, alliance, federation, league, council, foundation or other similar body of which the ICM member is or was at any time a member and which has the power to impose any disciplinary sanction on its members.

(d) They shall co-operate with ICM in any disciplinary inquiry that may be held in respect of any complaint that has been against them, including maintaining their membership during the disciplinary process

(e) They shall only use the postnominals, titles and ICM brand or Intellectual Property in accordance with published policies and/or terms and conditions relevant to their membership

(f) They shall at all times conduct themselves, professionally and otherwise, in such a way that they do not bring ICM into professional disrepute.

(g) Retired members and honorary members are relieved of the mandatory requirements of maintaining CPD but where a retired member or honorary member requires to retain awarded post-nominals and to display any official ICM logo and/or with or without any descriptive text that identifies the Institute either by name and/or the common abbreviated for 'ICM' they will act in every way to maintain the same level of adherence to this Code of Professional Conduct as a functioning member.   Retired members who retain their membership post-retirement will be bound to support the ICM and will undertake to use all efforts to support its future path in a positive way.   Retired members and honorary members will be respected and supported by the Institute body but will not have any voting rights whatsoever ─ only active, payed up members at time of any election will be eligible to stand for office and to vote to elect Officers to the Executive Administration of the Institute body.

(h) All members to be aware that by majority vote of the Executive Administration and recommendation to the  Board - the Board retains and reserves the sole right to terminate any individuals' membership (paid up and/or honorary) at its discretion which decision shall be absolute.

Professional Standards

◙ The Code should be read in conjunction with further guidance provided in the ICM Framework of Ethical Professionalism which sets out common ways to comply with these expected professional standards

◙ The Board has the right and power as it thinks fit to deal appropriately and proportionately with any "issue" that arises between (a) a member and/or group of members and the ICM (or vice versa) and/or (b) any "issue" between Members in so far as such issue has been brought ti the attention of the Board and it is considered to have impact upon the reputation, good name and standing of any part of the ICM.

◙ All members must understand and act in accordance with the following professional standards.

Act professionally at all times

Standard 1 – Act with all due skill, care and diligence and with proper regard for professional standards

Standard 2– Accept appropriate responsibility for work they undertake or which is carried out under their supervision.

Standard 3 – Treat all persons fairly and with respect and act at all times in a manner which does not bring ICM into disrepute.

Standard 4 – Do not act in any matter where to do so would result in a conflict of interest or where there is a significant risk of a conflict of interest arising and as soon as practicable advise affected parties when any conflict arises.

Standard 5– Observe the proper duties of confidentiality owed to appropriate parties including taking necessary steps to protect data and ensure cyber security; and ensure that no data or confidential information is disclosed save with the express consent of the subject or in response to a court order or the lawful exercise of a statutory investigation power by the organisation or person requiring disclosure.

Standard 6 – Reject bribery and all forms of corrupt behaviour and make positive efforts to ensure others do likewise; and at all times comply with the duties and obligations stipulated in the Bribery Act 2010 and any other applicable anti-corruption and bribery legislation.

Standard 7– Notify ICM of any significant violation of the Institute’s Code of Professional Conduct by another member.

Manage risk responsibly

Standard 8– Comply with all relevant statutory health and safety provisions to ensure their own health and safety and the safety of anyone else who may be affected by their acts and omissions.

Standard 9 – Wherever it is within their control to do so, eliminate health and safety risks or cause them to be eliminated; failing which reduce the risks (or cause them to be reduced) to the lowest reasonably practicable level.

Standard 10– Seek actively to identify risk; report and discuss risk in a responsible manner and raise concerns with appropriate persons or organisations about danger, risk, malpractice or wrongdoing which may cause harm to others (known as ‘whistleblowing’), or support a colleague or any other person to whom a duty of care is owed and who in good faith raises any such concern.

Standard 11 – Assess and manage relevant risks and communicate these appropriately.

Standard 12 – Assess relevant liability and hold adequate professional indemnity and other insurances.

Ensure competency in any role in Construction Management

Standard 13– Maintain and enhance their competency including undertaking and recording CPD activity as required by ICM at any point in time.

Standard 14 – Encourage others to advance their learning and competence.

Standard 15 – Undertake only professional tasks for which they are competent and use reasonable endeavours to ensure that others over whom they may have influence do not undertake professional tasks for which they lack the necessary competence.

Standard 16– Be entirely candid about and disclose relevant limitations of competence to those it may affect.

Act in a way which promotes sustainability

Standard 17– Act in accordance with the principles of sustainability and use their best endeavours to prevent avoidable adverse impact on the environment and society.

Published: December 2020 [version: 1.2 December 2022 update]

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